Finance Manager

Posted: 12/13/2021

TITLE:                          Finance Manager
 

PERFORMANCE

PROFILE SOURCE:       Management Professional
 
DEPARTMENT:          
 
REPORTS TO:              Chief Executive Officer
 
FLSA STATUS:             þ         Exempt                                    ¨         Non-Exempt
 
PRIMARY FUNCTION:
Oversees all Club accounting operations, to include the production of financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles or international financial reporting standards.
 
KEY ROLES (Essential Job Responsibilities):
Leadership
  1. Maintain a documented system of accounting policies and procedures
  2. Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives
  3. Oversee the office manager, especially their control systems, transaction-processing operations, and policies and procedures.
Strategic Planning
  1. Ensure that accounts payable are paid in a timely manner
  2. Ensure that all reasonable discounts are taken on accounts payable
  3. Ensure that accounts receivable is collected promptly
  4. Process payroll in a timely manner
  5. Ensure that periodic bank reconciliations are completed
  6. Ensure that required debt payments are made on a timely basis
  7. Maintain the chart of accounts
  8. Maintain an orderly accounting filing system
  9. Maintain a system of controls over accounting transactions
  10. All required reports are submitted timely to internal and external recipients

Financial Management

  1. Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor/client segments, and oversee all financial, project/program and grants accounting.
  2. Coordinate and lead the annual audit process, liaise with external auditors and the CEO, finance committee of the board of directors; assess any changes necessary.
  3. Oversee and lead annual budgeting and planning process in conjunction with the CEO; administer and review all financial plans and budgets; monitor progress and changes and keep CEO abreast of the organization’s financial status.
  4. Manage organizational cash flow and forecasting.
  5. Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
  6. Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
  7. Effectively communicate and present the critical financial matters to the CEO and the board of directors.
Human Resource Management
  1. Preparing or updating employment records related to hiring, transferring, promoting, and terminating
 
Grant Management and Oversight
  1. Responsible for tracking restricted programs by ensuring all funding is coded accordingly; ensure the completion of required financials for grant reports.
  2. Ensure that expenditures support program objectives and that budgets submitted are consistent with original grant application
 
RELATIONSHIPS:
Internal: Maintain close regular contact with assigned staff to provide technical assistance in matters of programming and operations including interpretation and explanation of organizational mission, program objectives and standards, current issues, and policies and procedures; interact regularly with Chief Executive Officer and, as assigned, with the Board of Directors and its committees.
External: Maintain contact with external community groups, schools and members’ parents and others to assist in resolving programs and to publicize Club. Coordinates with outside auditors and provides needed information for the annual external audit.
SKILLS/KNOWLEDGE REQUIRED:
•    Bachelor's degree in Accounting from an accredited college or university
•    A minimum of five years’ work experience in nonprofit operations management and supervision, or an equivalent combination of experience and education
•    Considerable knowledge of: the mission, objectives, policies, programs and procedures of Boys & Girls Clubs; and the principles and practices of nonprofit organizations
•    Demonstrated ability to organize, direct and coordinate operations; in personnel supervision, ability to recruit, retain and motivate key personnel; oversee facilities management; and manage budgets
•    Strong communication skills, both verbal and written
•    Ability to manage multiple tasks and develop solutions with limited supervision
•    Ability to establish and maintain effective working relationships with Club staff, subordinates, board members, community groups, and other related agencies
  • Strong computer skills required. Must have experience with QuickBooks
  • Fluency with Microsoft Office, especially EXCEL (high-intermediate level)
 

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

 
The Director of Finance position at the Boys & Girls Club of Brazoria County is primarily executed within an office environment. The Director of Finance must frequently operate a computer, read and write, and interact with others in person, over the phone, through email and via other devices. They move about within the facility in which their office is located to access file cabinets, documents, office machinery, supplies and other equipment. They may frequently travel to locations outside of the facility to attend meetings, trainings, events, and other Boys & Girls Club activities. Persons in this position frequently lift, carry, push and/or pull objects weighing up to 10 lbs. They also occasionally move objects weighing up to 20 lbs., and sometimes, but rarely, up to 50 lbs.
 
Persons holding this position must have strong communication and organizational skills, and an ability to interact and work with others. They must be able to work under time constraints and deadlines.
 
Persons holding this position are generally subject to inside environmental conditions having the lighting, temperature, and noise of an open floor-plan office environment and/or school campus environment. 
 
DISCLAIMER:
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
 
 
Signed by:                                                                                                                              
                                                Incumbent                                                      Date
 
 
Approved by:                                                                                                                        
                                                Chief Executive Officer                                  Date